Deltek Vision Time & Expense

Log time in seconds.

Deltek Vision Time & Expense for Android changes how consultants and project managers log billables and submit expenses while traveling. You no longer have to wait until you return to a desktop or scramble to reconstruct last weeks client visits from memory – you can enter time against projects, snap photos of receipts and push it all in your firms Deltek Vision database right from your phone.

The app displays your most recent and favourite projects on the timesheet screen to save you from a minutes-long search-and-scroll every day. People can enter hours against labor codes and expense categories and validate them against budgets in real-time. In a few taps, they can submit them for approval. When you use validation against expected hours, it lets project managers know whether they are going to run out of hours.

When revision auditing is enabled server-side, every action creates an audit trail automatically which makes it easy for you to check for compliance or track changes. Managers now have the ability to approve employee timesheets in the app. Then, they can email staff whose timesheets have yet to be submitted or who need to correct entries. This means managers can enjoy same-day approvals instead of a multi-day cycle.

Approve timesheets on the go.

Using a 4-digit PIN means you wont have to enter your full credentials every time you log in. However, some users have experienced the app forgetting which server to connect to and requiring complete reset.

Now supervisors dont have to be tied to their own desks during approval time. Using your mobile device, you can quickly approve timesheets, identify exceptions, and approve or send back for modification right from the airport or in between your meetings. This allows you to get billable hours into invoices faster and reduces the bottleneck that slows cash conversion in professional services automation shops.

As a result, there are some reviews that highlight stability issues. For instance, bugs when submitting timesheets, fields not retaining values, and notifications that dont alert users when expense reports get rejected. Due to these quirks, a task which should take two minutes becomes a cycle of re-entering and fixing.

Snap receipts, submit instantly.

The expense reporting has got a big facelift with receipt photo capture. When you snap a picture of a taxi receipt or restaurant bill, you can attach it to the expense line. When you assign it to a project, you send the whole report from your phone. You wont have to worry about missing data or crumpled papers. The app tracks units whether they are mileage, per diems, or others and syncs everything back to the Deltek Vision integration for billing and accounting.

The use of mobile entries allows one to log movements when on the road. Every data entered via mobile gets automatically synchronized with central Vision database. Thus, what you log appears instantly in project cost reports and utilization dashboards. Finance teams are able to access real time data on project burn rates and staff utilization without the deployment of a separate tool due to this tight integration with the Deltek Vision mobile app ecosystem.

5 Pro Tips:

• You can pin your top five projects to favorites. As a result, they will always appear on the top of the entry screen. Thus, it saves search time on every timesheet.
• Quickly snap photos of your receipts right after meals and taxi rides. If you wait any longer, the paper could get lost or the details forgotten.
• Check against budgets before submitting, flags up over-allocation early and allows for no surprise billing to client.
• Make sure that audit trail is enabled on the server side to provide a complete time and expense audit trail during compliance review and client disputes.
• Set a reminder on your calendar to log time every day so that most of the details are not forgotten. The consulting firm timekeeping process is quickest with fresh entries.

The app is free to download. Access requires you to be a valid user of Deltek Vision via your employer, plus a configured server-side component with a unique Touch URL. There are no in-app purchases or ads. If you use Deltek Vision and if your IT team has established the mobile gateway, you get everywhere timesheet and expense access, syncing right back to the ERP for invoicing and project accounting. Just be ready for some occasional breakdowns as you wait for a fix.